The Group Is Booked. Now Comes the Coordination.
The reservation is confirmed. The group is excited. But there's still a lot to organize.
Who's arriving when? Where is everyone dining? What activities are planned? Who's handling transportation? And how do you keep everyone informed without endless emails, texts, and phone calls?
That's where EPICA comes in.
EPICA brings the entire group together in one place, making it easy to coordinate the details, communicate plans, and create a seamless guest experience from arrival to departure.
Answer Every Guest Question. Just Once. Ever.
You've answered "What's the WiFi password?", "Are towels available for the pool?", and "What time is check-out?" a hundred times each. With EPICA's built-in AI assistant, you answer it once — and every future guest gets an instant, accurate response automatically. From thermostat instructions to checkout reminders, your property's knowledge lives in the app so you don't have to be on call 24/7.
Every stay makes your property smarter.
Everything Your Guests Need – Organized in One App
Guests plan meals, transportation, and activities in one place, while you stay in control without the constant back-and-forth.
Know every arrival ahead of time.
By the time your guests arrive, you already know exactly how everyone is getting there — without asking a single question.
The guest leader submits flight and arrival details during onboarding. Other guests can align to the same flight or add their own. Every arrival is visible to the whole group at a tap.
For properties with a private driver, guests request transfers directly in the app — automatically added to the group itinerary.
Turn Every Stay Into an Experience.
The best group trips are about more than accommodations. They're about the experiences everyone shares.
EPICA makes it easy for guests to discover activities, explore local attractions, organize outings, and build a shared itinerary.
From golf outings and poolside gatherings to excursions and special celebrations, guests can explore what's available, express interest, RSVP, and plan together.
Your amenities, experiences, and trusted local vendors become part of one connected guest experience.
Make Group Dining Effortless.
From welcome dinners and group celebrations to private chef experiences and local restaurants, EPICA helps everyone stay on the same page.
Guests can explore dining options, coordinate meal plans, share dietary preferences, and add dining activities to their group itinerary.
Whether your property offers on-site dining, private chefs, or recommendations for nearby restaurants, EPICA makes planning easier for everyone.
Keep Group Expenses Organized and Transparent.
Group trips often involve shared purchases, special requests, and additional services. EPICA helps hosts and authorized staff keep those details organized in one place.
Record expenses, upload receipts, and provide group leaders with visibility into applicable trip-related charges.
Fewer scattered messages. Better records. Less confusion before and after checkout.
We Don’t Just Give You Software.
We Do the Work.
When you join EPICA, our team handles your entire property setup — photos, amenity profiles, activity cards, interactive menus, and more. You answer a few questions. We build the rest.
Everything is set up and ready to go before your next guest arrives. No setup. No learning curve. Just a platform that works from day one.
See How Simple Hosting Can Be
See how EPICA simplifies group travel management. Schedule a quick demo to see how you can eliminate guest chaos, streamline communication, and unlock new revenue from every stay.